Campus Events

READ THE WASHINGTON COLLEGE EVENT guide

Ready to book your event? Please use the form below to request your space.

Room Reservation form

Still unsure about your event? Please continue reading below.

Scheduling Information

All dates for events should be reserved or discussed with the Campus Events Office before a speaker or guest is confirmed. 

The Campus Events Microsoft Outlook Calendar is publicly viewable. You may find this useful when making your plans.

All requests for physical space indoor and outdoor should be requested through the form above. This includes but is not limited to, spaces for public events, lectures, or performances, and for the use of all public meeting halls and lobbies as well as conference rooms in academic buildings.

All requests for use of performance spaces (and accompanying lobbies) in the Daniel Z. Gibson Center for the Arts should be directed to the Office of Campus Events.

Accessing College Calendars

A master calendar of College events is maintained by Campus Events. The schedule is accessible via outlook when you are logged in to your WC e-mail account. Use the "add calendar" feature and search for campus_eventsFREEwashcoll in the directory. In addition, all reservable spaces have a similar outlook calendar which can be viewed. Please contact the Campus Events Office with assistance in accessing these resources. 

Website Calendar, Community Calendars and other communication needs

The Campus Events Office also maintains the College’s website main calendar. There is a portion in the Room Reservation Form that asks if you would like your event to be published on the WC Event Calendar. Please answer yes with a description if you would like the event to be posted.

For events open to the public, we can also assist by adding them to the local town and county calendars. There is a portion in the Room Reservation Form that asks if you would like your event to be published on the Community Calendar. Please answer yes with a description if you would like the event to be posted.

If you are looking for the information about communication needs, including press releases about events, please reach out to the marking and communications teams.

All student organizations must use CampusGroups to schedule events and request space. Please see the Student Room Reservation and Planning Guide for more information. If you have questions about CampusGroups, please contact Student Affairs.

 

Important Links

• Student requests for events and study spaces have moved to CampusGroups!
• The classroom space capacity list is back on the Office of Student Records and Registration Page. Here's a direct link. For questions about space capacities not on this list, please e-mail room_reservationsFREEwashcoll. 
• For faculty and staff- please fill out the Room Reservation Form to request space for an upcoming event. Please remember, this is not a guarantee for space. You will receive a outlook calendar invite as confirmation for your request.
• Need to place your catering order? View menus and order through Catertrax here.

Resources for Visitors and Guests

The College is available as a rental venue for use by individuals and organizations for private and special events and catering including:

• Meetings and Workshops
• Meals and Special Catered Events
• Private Special Events and Celebrations
• Athletic Clinics and Camps
• Summer Housing
• Off-Site Catering / To-Go Food Options
• Outdoor and Tented Events

You may also submit a request for more information here.

For any additional questions, please contact campus_eventsFREEwashcoll or (410) 778-7743.